Non-Attendance of Students

TO:             Full-Time and Part-Time Faculty at all Campuses
FROM:       Jennifer Hoege, Enrollment Services Manager
SUBJECT:  Reporting Requirements for Non-Attendance of Students
DATE:        January 15, 2010  

Veteran/Youth Options/Financial Aid

The College is required by State and/or Federal mandate to report non-attendance of students receiving federal financial aid, federal veterans’ benefits and students participating in Youth Options. The College addresses these requirements through the procedure where instructors notify us of nonattendance. Therefore, as soon as you have made a determination that the student is to be withdrawn from your class due to nonattendance only, please report this status on a class roster and submit to the Enrollment Center (DT or Truax). At this time, Faculty Center can only be used to submit final grades for an entire class, and therefore, cannot be used for this early notification. 

You have the following options to receive updated rosters: 
• View/print via the Faculty Center class roster (PeopleSoft access required)
• Phone the Enrollment Center at 246-6210 or stop by Truax or DT to  request a class roster
• Contact your Center office and staff can print a roster

The Veterans Administration regulations require Madison College to report promptly any changes in student status in order to preclude erroneous payments to veterans. The institution is liable for any overpayment made to a veteran if a late report for classes from which he/she has withdrawn is submitted.

Youth Options students are covered under the Compulsory School Attendance Law (118.15) and must be enrolled at Madison College or a high school. They have approval from their high school to attend specific course(s) at Madison College for which the high school is paying tuition. Students are required to return to their high school if they drop a class or are withdrawn from Madison College.

For this reason we are requesting that you report students who never attended your class. have not shown up for class.

Please refer any student who may be attending your class but does not appear on your roster to the Truax or Downtown Enrollment Center, your regional campus office, or Center office to clarify his/her enrollment status.

Students who indicate they are dropping a class should be referred to their Student Center to drop the class. 

Grade of Audit
All students who have registered for an audit status, have the letters “AU” in the grade area on your grade roster within your faculty center after the second week of classes. Please keep the following in mind:

1. Exclude audit students when examinations or evaluations are given. They are entitled to all other student privileges.
2. A status of audit should not be issued as a final grade. Students must have registered with Learning Centers at the beginning of the semester for an audit status.

Faculty Center
For information about how to gain access to Faculty Center, please refer to BlackBoard, Learner Success, Faculty Center Documents. For training on how to use the faculty center, please contact CETL[at] matcmadison [dot] edu (CETL) at (608) 246-6646.

Thank you for your assistance in maintaining accurate student records and ensuring compliance with the College’s reporting requirements.