Refunds

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    Student Add/Drop Fees (SWAP)

    During the first 14 calendar days of the semester, first 7 days of the summer session, students may transfer 100% of the fees from a dropped class toward an added class only if the add and drop are done in person via Madison College staff assistance and at the same time. Reference #4 under Refund/Reduction Policy below. Otherwise, the below schedule applies:

    Class Refund/Reduction Schedule

    Student Request Date Percent of Refund/Reduction
    Prior to class start date
    100%
    Prior to 11% of total class meetings
    80%
    From 11% through 20% of total class meetings
    60% *This is the last day a student may drop a degree credit class without receiving an official status of "W" (withdrawn) on their record.
    More than 20% of total class meetings
    No Refund. *Dropping a degree credit class during this time will result in a "W" (withdrawn) on a student's record.
     
    Up to 90% of total class meetings No Refund. *A student may drop a class up to the 90% completion date of total class meetings.  After this date, a student will receive a grade equivalent to what was earned for the class.

     

    Students may call the Enrollment Center, (608) 246-6210, to determine the specific dates that pertain to individual class refund/reduction periods.

    Refund/Reduction Policy for Program, Material & Nonresident Tuition Fees

    Students who plan to withdraw from a particular class should do so immediately. A single day can make a major difference in the amount of refund. Nonattendance does not constitute a cancellation of registration, and students will be responsible for tuition and fees not paid. Except in cases of cancellation or discontinuance of classes.

    Information concerning procedures for requesting an extenuating circumstances (PDF, 31 KB) drop/withdrawal may be obtained from the Enrollment Center, Room 159, Truax, (608) 246-6210.

    The MATC District may establish a charge of not more than $3 per course to be deducted from any refund to defray processing costs.

    Stop payment of a check does not constitute a formal drop/withdrawal from classes. For stop payments, there will be a returned check fee of $20 and the student will be held liable for the fee. Allow four weeks from the date of drop/withdrawal to receive your refund or adjustment to your account.

    Refund/Reduction Policy for All Classes

    1. If the district cancels a class, the refund is 100 percent of all (program, supplemental materials, and nonresident tuition) fees paid.

    2. If the district discontinues or cancels a class during the 80-percent refund period, the refund is 100 percent of all (program, supplemental materials and nonresident tuition) fees paid. After this period or after consumable materials have been issued to students, the refund is a proportionate amount of the above fees paid.

    3. Students must drop a class prior to the class start date to receive a 100 percent refund.

    4. During the first 14 calendar days of the Spring and Fall semesters, first 7 calendar days for Summer session, students may drop a course at 100% tuition reimbursement. If a credit class is dropped during this SWAP Period, students may transfer 100% of the fees from a dropped credit class toward an added credit class only if the drop/add are completed at the same time by a staff-assisted SWAP transaction. If the class cannot be successfully added, then the SWAP cannot be honored. After this SWAP Period has lapsed, students will receive the WTCS refund policy as displayed above.

    5. In the event of extenuating circumstances, students should consult with their program advisor or a counselor. Requests must be received during the semester of enrollment or during the following semester, summer session excluded. Once a student is granted withdrawal for extenuating circumstances for all of his/her semester courses, withdrawal of extenuating circumstances will not be granted again. Partial withdrawals for extenuating circumstances will not be granted for consecutive or recurrent semesters. Once the documentation (PDF, 31 KB) has been submitted and reviewed, if the student disagrees with the outcome, an appeal may be requested in writing to the Registrar. The Registrar's decision is final.

     

    Note: The college admission application fee is non-refundable.

    If you have additional questions, search our knowledge base of frequently asked Tuition/Fees questions available through Ask MATC or phone the Enrollment Center at (608) 246-6210.

    Last Modified: November 25, 2009