Refunds
Section Change & Class Swap
For information on other registration options for students adding and dropping classes at the same time, or changing sections, see Section Change & Class Swap. Students should ensure class swap or section change requirements are met prior to attempting to swap classes. Reference #4 under Refund/Reduction Policy below. Otherwise, the below schedule applies:
Class Refund/Reduction Schedule
| Student Request Date | Percent of Refund/Reduction |
| Prior to class start date |
100% refund.
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| Prior to 11% of class completed |
80% refund.
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| From 11% and prior to 20% of class completed |
60% refund. This is the last period in which a student may drop a degree credit class without receiving an official status of "W" (withdrawn) on their record.
|
| After 20% of class completed |
No Refund. Dropping a degree credit class during this time will result in a "W" (withdrawn) on a student's record. A student may drop a class prior to it being 90% completed.*
|
*Financial Aid/Veterans Benefits Recipients: Dropping classes may affect receipt of aid and require repayment of funds received.
Students may call the Enrollment Center, (608) 246-6210, for assistance with understanding drop dates and the estimated calculation in relation to individual class refund/reduction periods. Refund calculations are determined after a class is dropped and the tuition calculation process is run.
Refund/Reduction Policy for Program, Material & Nonresident Tuition Fees
Students who plan to withdraw from a particular class should do so immediately. A single day can make a major difference in the amount of refund. Nonattendance does not constitute a cancellation of registration, and students will be responsible for tuition and fees not paid. Except in cases of cancellation or discontinuance of classes.
Information concerning procedures for requesting an Extenuating Circumstance (PDF, 1934 KB) drop/withdrawal may be obtained from the Enrollment Center, Room 159, Truax, (608) 246-6210.
The Madison Area Technical College District may establish a charge of not more than $3 per course to be deducted from any refund to defray processing costs.
Stop payment of a check does not constitute a formal drop/withdrawal from classes. For stop payments, there will be a returned check fee of $20 and the student will be held liable for the fee. Allow four weeks from the date of drop/withdrawal to receive your refund or adjustment to your account.
Refund/Reduction Policy for All Classes
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If the district cancels a class, the refund is 100 percent of all (program, supplemental materials, and nonresident tuition) fees paid.
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If the district discontinues or cancels a class during the 80-percent refund period, the refund is 100 percent of all (program, supplemental materials and nonresident tuition) fees paid. After this period or after consumable materials have been issued to students, the refund is a proportionate amount of the above fees paid.
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Students must drop a class prior to the class start date to receive a 100 percent refund.
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Section Change & Class Swap tuition/fee calculations are assesed per the WTCS Refund Policy and summarized as follows:
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Where the fee for an added course exceeds the fee for a dropped course, students will be assessed the additional fee only.
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Where the fee for a dropped course exceeds the fee for the added course, students will receive the appropriate WTCS Refund Policy refund based on the entire difference of both course fees.
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Where the fee for a dropped course equals the fee for an added course, students are not assessed any fee.
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If there were extenuating circumstances (situations outside of your control) that prohibited you from attending and required you to drop your classes which temporarily prevented you from continuing your academic career, you may apply for an Extenuating Circumstance (PDF, 1871 KB) to be considered for a possible partial or full refund. At the time of extenuating circumstances, students are encouraged to work with their instructors to see if class work can be made up. If not, and you need to drop your classes, you may apply for an Extenuating Circumstance only after you have dropped your classes. The process of applying for an Extenuating Circumstance does not drop you from your classes.
All applications for Extenuating Circumstances must be initiated by the student by submitting the completed Extenuating Circumstances Application with proper documentation no later than 30 calendar days (postmarked) after the end of the term. An Extenuating Circumstance Application submitted after 30 calendar days may result in denial. There may be an opportunity to appeal if the reason for the request falls outside of the 30 calendar day timeline and the request is made within 90 calendar days (postmarked) of the end of the term. Please allow up to 60 days to research and process and Extenuating Circumstance Application. Applications are reviewed in the order they are received. Refunds will be made at Madison College's discretion and may be granted at 0%, 60%, 80% or 100%. Decisions are final.
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If a student feels that charges on their account are invalid or in error, they have 30 calendar days from the first day of the class in dispute to submit a Dispute of Charges (PDF, 1481 KB) for the class(es)/charges in question, and their claims will be researched. A Dispute of Charges submitted after 30 calendar days will result in denial. Please allow up to 60 days to research and process a Dispute of Charges request. Requests are reviewed in the order they are received. Refunds will be made at Madison College's discretion and decisions are final.
Note: The college admission application fee is non-refundable.
If you have additional questions, search our knowledge base of frequently asked Tuition/Fees questions available through askMadisonCollege or contact the Enrollment Center at (608) 246-6210.
Last Modified: December 12, 2011