Issue Number : 48

June 13, 2005

Editor: Denise O'Rourke, Institutional Marketing and Public Relations

WEEKLY DEADLINE : WEDNESDAY AT NOON

President's Message

Dear Faculty and Staff,

I would like to again give my wholehearted thanks to the staff members who had to move in the past week, and of course to all those who helped them move. I've been told that the staff who moved to the Commercial Avenue octagon building are required to wear hard hats en-route to the restroom facilities due to the construction and remodeling taking place there. Though inconvenient now, this will be some story to share in the years to come.

I would also like to thank everyone at DTEC for their understanding last Wednesday with board parking. We'll see what we can do next time to clear the lot from 3 p.m. on.

Just to remind everyone: the Office of the President's new (temporary) location is at the Downtown Education Center. You can find me in Room D302. Ellen Hustad, administrative assistant to the president/board, and Nancy Reinhardt, administrative assistant to the president, are located in Room D304.

It was another busy week at MATC. Student orientations went into full swing last Monday. I attended three of them last week, two at Truax and one at DTEC and met parents at the vet tech orientation on Friday.

Highlights of my week:

• Monday evening I attended the Madison Community Foundation's Fund For Women Reception at the governor's residence and had wonderful conversations with First Lady Jessica Doyle and Lt. Governor Barbara Lawton.

• On Tuesday, we held an orientation for new board members Jon Bales, Janice Bultema and Carolyn Stoner. The orientation was led by John Ashley and Judy Ecker. Thanks to John and Judy and welcome to our three new board members, Jon Bales (DeForest Area School District superintendent), Janice Bultema (UW Hospital & Clinics, vice president of human resources), and Carolyn Stoner (Cooperative Education Service Agency #2, retired administrator).

• I spent Thursday at Olbrich Gardens with our administrators working on reorganization, as well as the employee assessment and hiring processes. Our morning session speaker was Cheryl Fliege, from Peoria, who is an expert on change in organizations. Thursday night was the GED graduation. Thank you to MATC District Board members John Ashley and Jim Cavanaugh for attending this celebration. It was an uplifting event full of heartwarming stories. There is a wonderful article that appeared in Friday's issue of The Capital Times.

• Friday I attended the statewide presidents meeting and had dinner with Teri Venker, UW Colleges special assistant to the chancellor for marketing and university relations.

I hope flex scheduling is going well for everyone. If you have any questions, please contact Will Strycker, vice president for Human Resources, telephone (608) 246-6901, fax (608) 246-6909 or email at wstrycker@matcmadison.edu. Just to remind you, here are the parameters of flex scheduling, as well as some answers to frequently asked questions:

How administrators can report a flex day off on their administrative monthly attendance report:
Administrators who are flexing schedules should circle all 5 days during the reporting week and identify the day/s of absence as "flex."

How PSRP and administrators should report the July 4th holiday:
Below is an agreement we have reached with the PSRP Union regarding the July 4th holiday. A similar model should be used by administrators to address the July 4th week.

If your area is using flexible scheduling this summer, please send a copy of the plan to Will Strycker (if you have not done so already). We intend to assess the results as we consider this for future years.

Flexible Work Schedules - Summer 2005
June 6, 2005 - August 5, 2005

Definitions:
The number of hours you work in a week is the same for all work schedules below.

Normal Work Schedule = the schedule you work the majority of the time throughout the whole year.

Summer Work Schedule = you have a set schedule for the summer (6/6/05-8/5/05). For example, you will work longer days on Monday, Tuesday, Wednesday, Thursday and have Friday off.

Summer Flex Schedule = your schedule for the summer is not set - you will be flexing your hours but the schedule may vary from week to week.

Issues:
Overtime Pay

Overtime must be "scheduled overtime" during the summer flex time (6/6/05-8/5/05). For example, you work 10-hour days on Monday, Tuesday, Wednesday and Thursday to have Friday off. If your supervisor has a need for or approves you to work on Friday - this would be scheduled overtime. We do not want the summer flex schedule to lead to unapproved overtime.

July 4th Holiday - Monday, July 4, 2005

If you are working your "normal work schedule," you will receive holiday pay as you normally do.

If you are working "summer work schedule" or "summer flex schedule", you will be paid for the number of hours you work on a Monday during your "normal work schedule." Then you can flex your remaining hours between the next 3 or 4 days that week (coverage in your area must be maintained; if coverage cannot be maintained during any week flexible scheduling will not be an option that week). For example, if your normal Monday hours are 7.75 and you work 38.75 hours per week, you would have to work 31 more hours that week. You could flex those 31 hours between 3 of the following 4 days and still have 1 day off or you could flex those hours between 3 days and part of the 4th day or you could just work 7.75 for the following 4 days. If you don't work on Mondays during your normal work schedule, then you would take a different day off (see union contract) and use the normal work schedule hours for that day to determine the number of holiday hours you would receive, and then could flex the remaining hours as long as coverage is maintained.

This week marks the beginning of the summer semester, which means more students, more activity and more excitement. Have a great week!

-- Bettsey

Bettsey L. Barhorst, President

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Current Activities & Events

MEETINGS
For more information on the following meetings and events, contact Margi Foley at ext. 6782.

Tuesday, June 7:
Weight Watchers, 11:30 a.m., 216
College Council, 1 p.m., 120AB

Wednesday, June 15:
Apprenticeship/Exploring Home Building Careers, 5 p.m., 85

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UPCOMING SUMMER TRAINING OPPORTUNITIES
Check out the Technology Training opportunities for the summer semester by clicking on http://matcmadison.edu/hr/staffdev/techtraining. All classes now have required registration at that site. All classes will meet at Truax in 220C. Contact Irene Rauwald 243-4380 for personal Guide at Your Side sessions or if you have questions. Please register at least 5 working days before the class. You will be notified if class is canceled due to low enrollment.

Wednesday, June 15
Publisher, 8:30 a.m. to 12:30 p.m.

Thursday, June 16
Beginning/Intermediate PowerPoint, 8:30 a.m. to 12:30 p.m.

Wednesday, June 22
Computer Shortcuts, 9:30 a.m. to 12:30 p.m.

Thursday, June 23
Advanced PowerPoint, 8:30 a.m. to 12:30 p.m.  

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Announcements 

Watch President Barhorst's Channel 3 TV Appearance on MATC Website
On Sunday, June 5, MATC President Bettsey Barhorst appeared on the WISC-TV Channel 3 program, For The Record, to discuss MATC's role in the community and the state. A video of her appearance is available from the MATC Website.

In the 22 minute video, Barhorst provides her perspective on everything from the statewide nursing shortage to TABOR as she is interviewed by WIBA Radio News Director Joshua Wescott, a former student of our EMT program. Please note that the video is currently unavailable to computers connecting from outside the MATC network. However, if you are accessing the internet from any MATC campus, you will be able to view the QuickTime video.

MATC Summer Blood Drive
Join your coworkers and help save lives! Wednesday, July 6 from 8 a.m. to noon at Truax, 120AB (Gourmet Dining Rooms). Appointments are recommended but not necessary. To make an appointment, log on at www.givelife.org or call 227-1357.

AQIP Portfolio Available for Viewing Online
The MATC AQIP Portfolio is complete and has been electronically sent to the Higher Learning Commission! It was sent on its due date, May 31, after a final week of edits, formatting and the creation of an index linking our AQIP work to the HLC's general criterion for accreditation. Feedback from the appraisal team should be received around the end of August. You can view the full document in sections on our website or go to the Faculty and Staff page and click --> Strategic Effectiveness --> AQIP --> Systems portfolio.

A BIG THANKS goes to the writers: Scott Beard, Joan Grosse and Janice Mettauer who worked endless hours perfecting this portfolio.

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Staff Update

No staff updates at this time.

MATC Positions:
Plumbing Construction Instructor
Sign Language Interpreter
Dental Assistant Instructor (Replacement)
Diesel & Heavy Equipment/Diesel Equipment Technology Instructor
Instructional Assistant 1- Diesel & Heavy Equipment/Diesel Equipment Technology
Entitlement Grants Specialist
Administrative Clerk I-DTEC Administration, Support & Outreach (PT)
Administrative Clerk IV-Portage

Other Institutions:
No information to report this week.

Additional information on the above positions is available in the Human Resources Office, or call 246-6905.

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General Information  

Truax Bookstore Backpack Sale This Week!
Just in time for summer school, the Truax Bookstore is offering 20% off backpacks the week of June 13-17. Come by and check out the selection available.

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GET INVOLVED!
The Combined Charitable Campaign is a college work team in search of its next leader and committee members. In a leader, the Combined Charitable Campaign seeks someone who will coordinate an excellent and hard-working committee to raise funds from MATC faculty and staff for local organizations that make a difference in our community. In committee members, the Combined Charitable Campaign seeks staff/faculty members who are passionate about the social service, environmental, and health organizations in our community, and who are willing to follow through with one or two tasks related to the campaign. Some refer to this campaign as the "United Way" campaign, and it is different from the MATC Foundation's Faculty/Staff Campaign, which raises funds for scholarships and programs here at MATC.

Interested? Come to our next organizational meeting on Thursday, June 16, at noon in room 387 at Truax. If you have questions or if you can't make the meeting, but want to participate, email Sarah Fowles at sfowles@matcmadison.edu.

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The MATC Foundation Presents the 3rd Annual MATC at the Mallards! Tickets are Limited!
Join MATC graduates, faculty, students and staff at the 3rd Annual MATC at the Mallards on Saturday, July 23. President Barhorst will throw the first pitch! Anna Purnell will sing the national anthem! The winner of the raffle for a Cancun vacation will be drawn and announced! Don't miss it! The tailgate starts at 4 p.m. The game starts at 6 p.m. At 8 p.m., raffle winners will be announced. After the game, there will be fireworks!

Tickets are $20 each for adults, and $10 each for children under 14. The ticket price includes a game ticket, ballpark food and beverages, and a unique MATC at the Mallards commemorative souvenir.

To register, submit payment to the MATC Foundation, 3550 Anderson St, Madison, WI, 53704 with your name and, if applicable, the names of the ticketed participants in your group. Write "Mallards" on the memo line of your check. You may also pay by credit card. Questions? Call 246-6451.

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Sign up for Budget Inquiry Training for New PeopleSoft Finance Version 8.8
Attention all program budget managers, administrative assistants, lead teachers and others with a need to view budget activity: The Department of Financial Management will be offering two-hour training sessions to prepare you for the upgrade of PeopleSoft Finance, which has been in use since June 1, 2005.

If you use the Finance system, you will be contacted soon by your manager or via email with specific information about training sessions you can attend in the months of June and July.

Please share this information with anyone you feel should have an opportunity for training. If you do not receive an email about training or if you have questions, contact Mary Rapp (mrapp@matcmadison.edu) who can help you get training.

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Truax Bookstore Hours
The hours for the Truax Bookstore will change for the next few weeks and are as follows:

June 13-July 29: 7:30 a.m. - 6:00 p.m., Monday-Thursday and 7:30 a.m. - 4:00 p.m. on Fridays
Closed on May 30 and July 4 for holidays and June 28-30 for inventory

Please save this for future reference and have a great summer! - The Truax Bookstore Staff!

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DTEC Bookstore Hours
The hours of operation for the Downtown Bookstore (D142) for summer 2005 are as follows:

Now to June 27: Monday-Thursday 8:00 a.m. to 5:00 p.m.; Friday 8:00 a.m. to 4:00 p.m.
June 28 to 30: CLOSED for annual inventory
July 1 to August 19: Monday-Thursday 8:00 a.m. to 5:00 p.m.; Friday 8:00 a.m. to 4:00 p.m.

DTEC Central Services (DTEC Mailroom and DTEC Receiving) will continue to process mail and deliver packages during this period. Thanks to everyone for a great 2004-2005 academic year. Have a great summer, and hope to see you soon! - Downtown Bookstore & Central Services

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Truax Mail Center Summer Hours
Effective Monday, May 16, 2005, we will be closing at 4:30 p.m. All mail must be in the Mail Center by 3:15 p.m. to insure they are mailed out the same day. UPS will remain the same with a deadline by 2:30 p.m. daily.

We will be doing ONE mail run each day effective May 31, 2005. We will leave Truax at 11:30 a.m., stopping at Commercial Avenue, DTEC, and TEC Corridor. This means any campuses with outgoing mail MUST have it ready prior to the pickup. Please adjust accordingly. Thanks for your cooperation. Have a great summer! - Kathy Waters, Gerry Smiley, and Mail Center Staff

 

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