FERPA Annual Student Notification
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What is FERPA?
The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law designed to protect the confidentiality of your education records. FERPA governs the release and access to these records.
What are my rights under FERPA?
You have the right to:
- Inspect and review your education records.
- Request the amendment of education records that you believe to be inaccurate or misleading.
- Consent to disclosures of personally identifiable information contained in your education records except to the extent that FERPA authorizes disclosure without consent.
- File a complaint with U.S. Department of Education if you believe that MATC has failed to comply with the requirements of FERPA: Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Is MATC required to obtain written consent to disclose my education records?
Information that is designated to be directory information does not require your consent prior to disclosure.
FERPA requires that MATC obtain your written consent prior to disclosing any other personally identifiable information contained in your education records except to school officials with legitimate educational interests or other authorized representatives under FERPA. The following are examples of valid FERPA exceptions for releasing education record information: request from Department of Defense representatives for student recruiting information, legal subpoena, or in an emergency situation, where the knowledge of the information is necessary to protect the health or safety of students or other persons.
Who is considered a school official with legitimate educational interest?
A school official is an employee, official agent, or member of the governing body of MATC requiring to review an education record in order to fulfill his or her professional responsibility.
What is directory information?
Directory information is information which would not generally be considered harmful or an invasion of privacy. MATC considers the following directory information:
- Name
- Major field of study
- Dates of attendance (term start/end date)
- Enrollment status (full or part-time)
- Degrees and awards received
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Email address
You have the right to request that all directory information not be disclosed by presenting picture ID and completing a request to withhold student information card. Contact the MATC Enrollment Center (608) 246-6210 or (800) 322-6282 ext 6210 for further information.
How do I make a request to review my education records?
You should submit a written request identifying the records you wish to inspect. The request should be delivered or sent to: Madison Area Technical College, Registrar’s Office, room 159, 3550 Anderson Street, Madison, WI 53704
What if I find a part of my education record to be inaccurate or misleading?
You should submit a written request to the Registrar’s Office clearly identifying the part of the record you are requesting to be changed and specify why it is inaccurate or misleading. If the decision is not to amend the record as requested, you will be notified and advised as to your right to a hearing as well as hearing procedures.
Questions concerning FERPA may be directed to the MATC Registrar’s office at (608) 243-4260 or (800) 322-6282 ext 4260.
Last Modified:
March 10, 2008
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