Governance Commitment: How We Act
Governance
Governing Philosophy
Board Responsibility
Board Policy Creation
Board Member's Role and Basic Responsibility
Board Officers
Chairperson's Role
Vice Chairperson's Role
Secretary's Role
Treasurer's Role
Board Committees
Board Planning and Agenda
College Budget Process
Code of Ethics
Board/Employee Relationship: How We Interact
Delegation to the President
President's Responsibilities
Monitoring College Effectiveness
Executive Limitations
General Executive Constraint
Human Relationships
Compensation and Benefits
Budgeting/Forecasting
Financial Condition
Asset Protection
Communication and Counsel to the Board
Facilities and Planning
Emergency President Succession
POLICY
TITLE: Governance (GP1)
POLICY TYPE: GOVERNANCE
PROCESS
(Wis Stats. 19.41,
38.12, 38.23, 38.26, 38.38)
GP1.1 The District
Board will always act in alignment with the college values statement:
We value excellence, respect
and integrity in all we do as individuals and as an institution. Our values
are intended to foster individual employee behaviors to advance our mission
of meeting learner needs. Institutional values represent ideal behaviors
for which we strive, not necessarily those currently practiced.
Excellence
We will consistently meet or exceed the needs and expectations of our
learners, community, and ourselves; continuously improve our learning
environment; continue our lifelong personal and professional development;
take pride in what we do, how we do it and where we work; produce work
of the highest quality; be innovative and forward-thinking.
Respect
We will consider the talents, feelings, and contributions of all in our
interactions and behaviors; practice active listening and collaboration
in our daily work base our relationships on the essential dignity of each
individual; value diverse cultures, backgrounds, lifestyles, and abilities;
understand that inclusion makes us stronger and able to perform at higher
levels.
Integrity
We will speak and act truthfully; follow through on our commitments; welcome
constructive assessment and suggestions for improvement; honor our role
as stewards of the public trust through effective and efficient use of
resources.
GP1.2 The District Board will
always act in alignment with the key characteristics and principles of
the Learning College:
Key Characteristics
- A Learning College renews
its focus on student learning by placing learning first in every policy,
program, and practice.
- A Learning College overhauls
the traditional architecture of education by moving from time-bound,
place-bound, bureaucracy-bound, role-bound, to anytime, anyplace, anyway
learning options.
Key Learning College Principles
The Learning College creates substantive change in individual learners.
The Learning College engages learners in the learning process as full
partners who assume primary responsibility for their own choices.
The Learning College creates and offers as many options for learning as
possible.
The Learning College assists learners to form and participate in collaborative
learning activities.
The Learning College defines the roles of learning facilitators by te
needs of the learners.
All Learning College employees identify with their role in supporting
learning.
The Learning College and its learning facilitators succeed only when improved
and expanded learning can be documented for its learners.
POLICY
TITLE: Governing Philosophy (GP2)
POLICY TYPE: GOVERNANCE
PROCESS
The District Board
embraces a view toward governance that is strategic, future-based, prudent,
positive, ambitious, and deliberative. This view encourages diversity
in viewpoints, reinforces the centrality of District Board policy-making,
and empowers the President with clear direction.
More specifically
the District Board will:
GP2.1 Operate in awareness
of its trusteeship obligation to its community.
GP2.2 Function as
a learning cohort by behaving as a learning cohort; focusing on acquiring
the skills and knowledge that make for board excellence; supporting each
other's learning; and assessing the boardÕs growth by using board meeting
surveys, annual evaluations, and compilation of board activity throughout
the year and other measures.
GP2.3 Engage in continual
learning.
GP2.4 Lead the organization
through the careful establishment of the broadest organizational policies
reflecting the community's values. The District Board's major focus will
be on the intended long-term impact of the College on the community.
GP2.5 Accept collective
responsibility for excellence in governance. The District Board will use
the expertise of individual trustees to enhance the work of the District
Board as a body, rather than to substitute their individual judgments
for those of the District Board as a whole.
GP2.6 Monitor and
discuss the District Board's process and performance regularly for continuous
improvement. Annual self-monitoring will include comparison of District
Board activity and discipline to policies in the Governance Process and
Board-Staff Relationship categories.
GP2.6 a Establish
and achieve annual District Board goals.
GP2.7 Seek input
from various sources including staff, students, alumni, employers, and
other community members on District Board policies on purposes.
GP2.8 Make decisions
by majority vote.
GP2.9 Support decisions
made.
POLICY
TITLE: District Board Responsibility (GP3)
BOARD TYPE: GOVERNANCE PROCESS
(Wis. Stats. 38.12,
38.14)
The District Board
functions as a learning cohort to represent the college to the community
it serves and to represent the community to the college by determining
and assuring appropriate organizational performance. District Board responsibilities
are distinguished from staff responsibilities by the following:
GP3.1 Serving as the
official governance link between the College and the community.
GP3.2 Enacting written
governing policies which address:
GP3.2a GOVERNANCE
PROCESS: Specification of how the District Board conceives, carries out,
and monitors its own tasks.
GP3.2b BOARD-STAFF
RELATIONSHIP: How authority and accountability are delegated to the President
and its proper use monitored.
GP3.2c EXECUTIVE LIMITATIONS:
Constraints on executive authority which establish the prudent and ethical
boundaries within which all executive activity and decisions must take
place.
GP3.2d PURPOSES: College
services, impacts, benefits, outcomes, recipients, and their relative
worth. Purposes include the mission statement, the vision statement, learning
principles, and strategic initiatives.
GP3.3 Monitoring College
effectiveness in meeting District Board policies on purposes.
GP3.4 Assessing President's
performance through a formal review each May with respect to achievement
of District Board policies on purposes and Executive Limitations, responsibilities
in the President's position description, and President's annual goals
and objectives as established by the District Board in consultation with
the President.
POLICY
TITLE: District Board Policy Creation (GP4)
POLICY TYPE: GOVERNANCE
PROCESS
(Wis Stats. 38.12
[7]
It is the responsibility
of the District Board to provide leadership, guidance, and direction for
the governance of the College. Toward this end, the District Board shall
deliberate and act on matters of significance to the College. Such actions,
when approved by the District Board, shall be articulated as statements
of District Board policy and shall be incorporated into a single, unified
and comprehensive compilation of all District Board policy statements.
GP4.1 When articulating
policy, the District Board shall strive for brevity, clarity, and long
term effectiveness.
GP4.2 The District
Board may approve new policies or revise existing policies by action of
a majority vote at any meeting. Upon the request of any member, action
shall be deferred for one meeting.
GP4.3 In decision
making, always consider how the actions will increase opportunities and
improve learning throughout the college.
POLICY
TITLE: District Board Member's Role and Basic Responsibilities (GP5)
POLICY TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 38.12
[3])
The District Board
shall function as a learning cohort. The success of the District Board
depends on each individual District Board member exercising responsibility
through positive action while performing the following functions:
GP5.1 Be familiar
with and supportive of the College mission and vision.
GP5.2 Be knowledgeable
concerning the organization of the Wisconsin Technical College System
and applicable state statutes
GP5.3 Participate
effectively at District Board meetings through appropriate preparation,
regular attendance, active participation in District Board discussions
and willingness to volunteer for ad hoc committee or other District Board
tasks.
GP5.4 Support decisions
made by District Board action.
GP5.5 Set an example
for the college by performing duties and fulfilling responsibilities in
a manner that encourages promptness, thoroughness and excellence in all
undertakings of the College.
GP5.5a To model accountability
the District Board has the following performance criteria:
- Attendance - Members shall,
at a minimum, attend 75 percent of board meetings annually;
- Participation - Members
shall, at a minimum, attend one graduation or nurse pinning per year;
- Advocacy - Members shall,
at a minimum, attend one conference annually of either the Wisconsin
Technical College District Boards Association, the Association of Community
College Trustees, or the Wisconsin Association for Career and Technical
Education legislative day.
GP5.6 Be knowledgeable
concerning College programs and methods for accomplishing its goals such
as organization, facilities, instructional programs, budget, and key processes.
GP5.7 Be familiar
with major district, state, and national issues affecting the College.
GP5.8 Engage in District
Board and self-development activities designed to promote District Board
effectiveness through attendance at state, regional, and national District
Board association meetings and by utilizing resources available in the College.
Board members are encouraged to attend conferences and seminars. The
following guidelines will help determine how often board members should
travel:
- Attend a maximum
of four Wisconsin Technical College District Boards Association meetings
per fiscal year;
- Attend a maximum
of two national or regional conferences per fiscal year, whether the
Association of Community College Trustees or other association.If a
board member feels strongly that attendance at additional conferences
is in the best interest of the college, a request must be made to the
board chair with an explanation of why the travel would be of value.
The board chair will determine if the travel is appropriate.
Any board member representing the College internationally must request
board approval prior to travel.
GP5.9 Represent the
College to the community and the community to the College.
GP5.10 Develop the
skills of leadership:
- Modeling - To perform the
functions of board members as we would have college staff perform;
- Pathfinding - To identify
and meet key stakeholder needs;
- Alignment - Ensure that
all processes and systems are aligned for learning.
- Trustworthiness - To speak
and act truthfully and fulfill our commitments in a timely fashion.
GP5.11 Participate
in College graduations and attending College events.
GP5.12 Be active in
legislative advocacy.
POLICY
TITLE: District Board Officers (GP6)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 38.08
[3])
The officers of the
District Board shall be a Chairperson, a Vice Chairperson, a Secretary,
and a Treasurer.
GP6.1 The officers
shall be elected at the annual organizational meeting of the District
Board on the second Monday in July.
GP6.2 If a vacancy
occurs in any of the District Board officer positions after the annual
organizational meeting, the District Board shall elect an officer to fill
the vacancy at a subsequent District Board meeting.
GP6.3 No person may
serve as Chairperson for more than two (2) successive annual terms, per
state statute.
POLICY
TITLE: Chairperson's Role (GP7)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis Stats. 19.015,
19.81 et. seq., 38.08 [3], 38.12 [4], 38.14 [1], 38.18)
The Chairperson is
elected by the District Board at the annual meeting. As the elected leader
of the District Board, the Chairperson shall maintain the integrity of
the District Board's process and represent the District Board to outside
parties. The Chairperson is the only District Board member authorized
to speak for the District Board (beyond simply reporting District Board
decisions), other than in rare and specifically authorized instances.
GP7.1 The Chairperson
shall ensure the District Board and individual District Board members
act consistently with the District Board's own rules and policies and
those legitimately imposed upon the District Board from outside the College.
GP7.1a The Chairperson
shall preside at District Board meetings in an efficient and effective
manner and shall set the general tone for each meeting through positive
leadership.
GP7.1b Deliberation
will be fair, open, and thorough, but also efficient, timely, orderly,
and to the point, utilizing the most current version of Robert's Rules
of Order.
GP7.1c The Chairperson
will stimulate discussion among District Board members prior to a decision
being made by majority vote.
GP7.1d The Chairperson
will encourage regular attendance at District Board functions and other
school activities. The performance criteria cited in GP5.5a will be monitored
and addressed by the chairperson.
GP7.1e The Chairperson
shall serve as a member of the MATC Foundation Board and shall assign
a designee in the event that he/she is unable to attend a meeting.
GP7.2 The Chairperson
is responsible for the District Board/President relationship and shall
communicate and interact with the President. However, since the President
is responsible to the entire District Board, the Chairperson has no authority
to unilaterally supervise or direct the President.
GP7.3 The Chairperson
shall ensure that other District Board members are informed of current
and pending District Board issues and processes.
GP7.4 The Chairperson
shall work with the College President to arrange for orientation of new
board members.
GP7.5 The Chairperson
shall appoint members of ad hoc committees established by the District
Board.
GP7.6 The Chairperson
shall ensure compliance with all required duties imposed by law including
but not limited to:
GP7.6a The Chairperson,
or the Chairperson's designee, shall communicate with the public as required
by law with respect to providing public notice of all meetings of the
District Board. The Chairperson may delegate the function of providing
notice, but may not delegate the responsibility.
GP7.6b The Chairperson,
working with legal counsel, shall prosecute all necessary legal actions
in the name of the District for the recovery of damages, money, penalty,
or forfeiture.
GP7.7 The Chairperson
shall be responsible for the promotion of continuing education and for
the initiation of board in-services and retreats.
POLICY
TITLE: Vice Chairperson's Role (GP8)
BOARD TYPE: GOVERNANCE PROCESS
(Wis. Stats. 38.08 [3])
The Vice Chairperson is elected by the District Board.
GP8.1 The Vice Chairperson shall have all of the authority and duties of the Chairperson in the absence of the Chairperson.
GP8.2 The Vice Chairperson shall have such other authority and duties as the District Board may from time to time determine and direct.
GP8.3 The Vice Chairperson shall be responsible for the board development committee. This will include calling meetings, creating agendas, and developing an annual board development plan and ensuring that the plan is executed.
POLICY
TITLE: Secretary's Role (GP9)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 19.81,
38.08 [3], 38.12 [4], 38.16)
The Secretary is elected
by the District Board.
GP9.1The Secretary
is designated as the official custodian of all official records of the
District. The Secretary may delegate the day-to-day maintenance of the
custody of the records to the President of the College, but may not delegate
the responsibility.
GP9.2The Secretary
shall sign all official documents and contracts on behalf of the District
as required by law and the District Board. The District Board has delegated
the responsibility of signing 38.14 contracts less than $2,500 to the
college Deputy Secretary following District Board approval.
GP9.3The Secretary
shall ensure that a record and official minutes are maintained of all
meetings of the District Board.
GP9.4Where a function
is assigned to the clerk of a governmental unit, and the District is designated
as one of such governmental units, such function shall be performed by
the Secretary.
GP9.5On or before
the first Monday in March for expired terms, or within thirty (30) days
of the date on which a vacancy on the District Board occurs, the Secretary
shall ensure that each member of the Appointment Committee, each governing
body having a member on the Appointment Committee, and the District Board,
are notified of the vacancy or of terms of office which will expire during
the year.
GP9.6Annually by October
31 of each year, or within ten (10) days after receipt of the equalized
valuations from the Department of Revenue, whichever is later, the Secretary
shall ensure that a certified statement showing the amount of the levy
and the proportionate amount of the tax to be spread upon the tax rolls
for collection in each city, village, and town is filed with the clerk
of each city, village, and town, any part of which is located in the District.
GP9.7In the absence
of both the Chairperson and the Vice Chairperson, the Secretary shall
call the District Board meeting to order and shall serve as Chairperson
while the District Board elects a Chairperson Pro Tempore.
POLICY
TITLE: Treasurer's Role (GP10)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 38.08
[3], 38.12 [2], 38.15)
The Treasurer is elected
by the District Board.
GP10.1 The Treasurer
shall be the official custodian of all monies received by the District
and shall be accountable for such funds. The Treasurer shall delegate
the day-to-day maintenance of the custody of the funds to the President
of the College, but may not delegate the responsibility. All expenditures
exceeding $2500 shall be approved by the District Board. [Section 38.12(2),
Wisconsin Statutes.]
GP10.2 The District
Board may, by resolution, authorize other persons' signatures or the use
of a facsimile signature.
GP10.3 The District
Board shall adopt appropriate procedures, safeguards, and policies for
the use of the Treasurer's facsimile signature. The use of a facsimile
signature does not relieve the District Board or the Treasurer from any
liability to which the District Board or the Treasurer is otherwise subject,
including the unauthorized use of the facsimile signature of the Treasurer.
POLICY
TITLE: District Board Committees (GP11)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 38.14
[5])
The District Board
shall operate as a committee of the whole.
GP11.1 The District
Board may establish ad hoc committees when, in the judgment of the District
Board, such ad hoc committees are appropriate and required for the completion
of a specific project or task. When such ad hoc committees are formed,
the District Board shall approve a statement of the committee's charge
as well as a time-line for the completion of the committee's work.
GP11.2 The District
Board Chairperson shall appoint the members of the ad hoc committees and
name the committee's chair from among its members. When appropriate to
the committee's task, its members may include persons from the staff or
from the community.
GP11.3 It is the responsibility
of ad hoc committees to complete the assigned task and to prepare a written
report or to deliver an oral report to the full District Board. When this
task is completed, the committee shall be discharged.
GP11.4 Ad hoc committees
do not exercise control or authority over the President or the staff.
GP11.5 Ad hoc committees
have no independent authority or power to act in lieu of the District
Board, except when formally given such authority for specific and time-limited
purposes.
POLICY
TITLE: District Board Planning and Agenda (GP12)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 38.08
[3])
The District Board
shall assume and exercise responsibility for oversight of District Board
planning and agenda setting. Accordingly, each member of the District
Board shall have an opportunity to identify and submit issues to be considered
on the District Board agenda. The Chairperson shall work with the President
to prepare and disseminate the agenda.
GP12.1 The College
mission statement, vision statement, and strategic initiatives and goals
will be reviewed every three years or more often if needed.
GP12.2 Subjects for
major policy issues to be discussed and acted upon by the District Board
will be developed on an annual basis.
GP12.3 District Board
policies and policy revisions that are introduced and recommended, or
revised and recommended, shall be adopted upon action by the District
Board in a regular Board meeting.
GP12.4 The District
Board will conduct an annual organizational meeting on the second Monday
of July for the purpose of administrating the Oath of Office to newly
elected and reappointed District Board members and for the election of
District Board officers.
POLICY
TITLE: Code of Ethics (GP13)
BOARD TYPE: GOVERNANCE
PROCESS
(Wis. Stats. 19.41)
Each member of the
District Board is an appointed representative of the entire District and
therefore embraces the public's trust. The District Board members' obligations,
as a group, are both legal and ethical. Each member promises to carry
out his/her duties with the very highest ethical conduct, and to carry
out the District Board's requirements under the applicable education code
provisions of the State of Wisconsin and such other local, state, and
federal laws as apply.
GP14.1 District Board
members must assure that all actions and decisions are done to better
serve students since this is the primary reason for the College's existence.
GP14.2 District Board
members must maintain loyalty to the interests of the community. This
accountability supersedes the personal interest of any District Board
member.
GP14.3 District Board
members must help create and sustain an atmosphere in which controversial
issues or different philosophical stances can be presented fairly and
in which the dignity of each individual is maintained.
GP14.4 District Board
members must avoid any conflict of interest with respect to their fiduciary
responsibility. District Board members must maintain confidentiality of
privileged information and refuse to use his/her position on the District
Board in any way for personal gain.
GP14.5 District Board
members recognize that each Trustee is only one member of a team, and
that all District Board actions are taken as a group in such a manner
that the best interests of the entire College community are advanced.
GP14.5a District Board
members' interaction with the President or with staff must recognize the
lack of authority in any individual District Board member or group of
District Board members except as noted above in District Board policies.
GP14.5b District Board
members' interaction with the public, press or other entities must recognize
the same limitation and the similar inability of any District Board member
or District Board members to speak for the District Board.
GP14.5c District Board
members will express no judgments of the President's or staff performance
except as that performance is assessed in accordance with explicit District
Board policies.
POLICY
TITLE: Delegation to the President (BER1)
POLICY TYPE: BOARD-EMPLOYEE
RELATIONSHIP
(Wis. Stats. 38.12
[3])
The District Board
appoints the President as chief executive officer of the College and delegates
to the President the task of achieving the District Board's purposes.
BER1.1 The District
Board will limit the latitude the President may exercise in practices,
methods, conduct, and other "means" through establishment of
Executive Limitations policies.
BER1.2 The President
is authorized to establish and implement administrative policies and procedures.
BER1.3 The President
may take actions based on any reasonable interpretation of the District
Board's purposes and Executive Limitations policies.
BER1.4 The District
Board may change its purposes and Executive Limitations policies. However,
as long as a policy is in effect, the District Board will respect and
support the President's decisions.
BER1.5 The President
is obligated to follow decisions made by the District Board as a collective
body.
BER1.5a Decisions
or instructions of individual District Board members are not binding on
the President except when the District Board has specifically authorized
such exercise of authority.
BER1.5b The President
shall seek direction from the District Board on requests from individual
District Board members that in the President's judgment may require a
material amount of employee time, funds, or that are potentially disruptive.
BER1.6 The President
shall request a waiver of a District Board policy if the President believes
a waiver is in the best interest of the College.
POLICY
TITLE: President's Responsibilities (BER2)
POLICY TYPE: BOARD-EMPLOYEE
RELATIONSHIP
(Wis. Stats. 38.12
[3])
The President is the
chief executive officer of the College. The President is the District
Board's single official link with the College as an organization. The
President is accountable to the District Board acting as a collective
body. The District Board will instruct the President through written policies
delegating implementation to the President.
The President's responsibilities
are:
BER2.1 Accomplishment
of the District Board's policies on purposes.
BER2.2 College operation
within the boundaries established in District Board policies on Executive
Limitations.
BER2.3 Accomplishment
of the responsibilities set forth in the President's position description.
BER2.4 Accomplishment
of annual goals and objectives established by the District Board in consultation
with the President.
BER2.5 Keeping the
District Board informed of the identity of the administrator who shall
be in charge in case of emergency or temporary absence of the President.
The District Board
as a collective body will assess presidential performance in meeting the
above responsibilities through a formal review each May.
POLICY
TITLE: Monitoring College Effectiveness (BER3)
POLICY TYPE: BOARD-EMPLOYEE RELATIONSHIP
(Wis. Stats. 38.04 [b], 38.12 [5], 38.14 [3])
The District Board shall monitor College effectiveness in meeting District Board policies. Monitoring will be done in a way to permit the District Board to focus on planning the future direction for the college, its campuses and its programs.
BER3.1 - The following data sources shall be used to assess college effectiveness:
Teaching and Learning
- Student Goal Attainment
- Course Completion
- Graduation
- Placement
- Transfer
- Assessment of Student Learning Outcomes
- Diversity Scorecard
K-12 Partnerships and Collaborations
Workforce Development
- Percent of Market Share Produced
- Other Data Sources to be Defined
Quality/Effectiveness
- Percent of District Served
- Headcount
- Student Satisfaction: Support Services and Instruction
- Public Perception
- Non-Instructional Staff FTE Ratio to Faculty FTE
- Program Mix and Vitality
- Employer Satisfaction: Graduates and Contract Training
People
- Growth in Capabilities
- Educational Progress
- Employee Climate Survey
- Diversity Scorecard
Financial
- Credit Rating
- Audit Findings and Questioned Costs
- Cost Per FTE Ranking / Comparison
- Aidable FTE
- Grants and Contributions as Percent of Total Revenues
BER3.1a DIRECT DISTRICT BOARD INSPECTION - Discovery of compliance information by a District Board member, an ad hoc committee, or the District Board as a whole. This is an inspection of documents, activities, or circumstances directed by the District Board which allows a test of policy compliance BER3.2 As a result of the District Board's monitoring, the District Board shall review the complete policy document every three years, or more often if needed, and make any adjustments necessary to improve effectiveness.
POLICY
TITLE: General Executive Constraint (EL1)
POLICY TYPE: EXECUTIVE
LIMITATIONS
(Wis. Stats. 19.41, 38.12 [3] [11], 38.23, 38.26)
The President shall act at all times in a manner consistent with the responsibilities and expectations vested in that office
The President shall not cause or allow any practice, activity, decision, or organizational circumstances which is unlawful, imprudent, immoral, or in violation of commonly accepted sound business and professional ethics, or in contravention of board policy.
Accordingly, he/she shall not:
EL1.1 Permit controllable financial conditions to occur which risk the fiscal integrity of the district.
EL1.2 Provide information to the District Board, College, or community constituencies which is knowingly untimely, inaccurate, or misleading.
EL1.3 Permit conflict of interest in awarding purchases or contracts or hiring of employees.
EL1.4 Allow the day-to-day operations to impede the vision or prevent the achievement of the Ends of the College.
EL1.5 Manage the College without adequate administrative policies for matters including but not limited to instructional services, administrative and financial services, human resources, marketing and economic development, public relations, enrollment management and student services.
EL1.6 Manage the college in a manner that is neither collaborative nor inclusive.
EL1.7 Fail to inform the District Board when factors threaten the efficient operation and/or effectiveness of the college in any of the areas referenced in EL5.
POLICY
TITLE: Human Relationships (EL2)
POLICY TYPE: EXECUTIVE LIMITATIONS
(Wis. Stats. 19.41, 38.001, 38.04, 38.12, 38.23, 38.26, 38.38)
The President shall create and sustain an environment that supports the development and realization of human potential and promotes the College's core values.
Accordingly, he/she shall not:
EL2.1 Operate without policies and/or procedures which set forth employee and student rules, provide for effective handling of grievances, ensure due process, and protect against wrongful conditions.
EL2.2 Fail to comply with all applicable laws, rules, and regulations related to human resources and student services.
EL2.3 Fail to acquaint students and employees with their rights and responsibilities.
EL2.4 Fail to maintain confidentiality where appropriate.
EL2.5 Fail to treat students, employees and persons from the community in a manner that is humane, fair, dignified and respectful, and serves to foster relationships that further the College’s ability to achieve its Ends.
EL2.6 Fail to take reasonable steps to maintain a safe, healthy and respectful environment for learning and working.
EL2.7 Tolerate any form of harassment, sexual or otherwise, of any employee, volunteer, student, family or community member interacting within the College.
EL2.8 Fail to promote and value diversity.
POLICY
TITLE: Compensation and Benefits (EL3)
POLICY TYPE: EXECUTIVE
LIMITATIONS
(Wis. Stats. 38.04
[14], 38.12 [3], 111.70)
The President shall maintain fiscal integrity and a positive public image with respect to employment, compensation, and benefits to employees, consultants, and contract workers.
Accordingly, he/she shall not:
EL3.1 Change his or her own compensation and benefits.
EL3.2 Provide for or change the compensation and benefits of other employees not in accordance with collective bargaining agreements or other schedules and plans adopted by the District Board.
EL3.3 Promise or imply permanent or guaranteed employment.
EL3.4 Employ persons not covered by a collective bargaining agreement for more than one year's duration.
POLICY
TITLE: Budgeting/Forecasting (EL4)
POLICY TYPE: EXECUTIVE LIMITATIONS
(Wis. Stats. 38.12 [5m], 38.16 [1])
Budgeting for any fiscal year shall align with District Board Ends for the College, control College financial risk, and accurately reflect projections of income and expenses. The President shall propose a budget after first seeking input from all College constituencies.
The annual district budget shall be developed considering the following objectives:
- to emphasize long-term financial health of the district,
- to address college stakeholders= needs,
- to maintain financial flexibility.
Accordingly, he/she shall not:
EL4.1 Fail to propose a balanced budget with a) accurate projection of revenues and expenditures, b) separation of capital and operational items, 3) projection of cash flow, and 4) disclosure of planning assumptions.
EL4.2 Fail to propose a budget which provides the annual funds for District Board operations and ongoing District Board development.
EL4.3 Fail to propose a budget that is in alignment with the Ends of the College.
EL4.4 Fail to propose a budget which addresses identified non-compensation needs such as plant and facilities maintenance, instructional equipment, new program and course development, employee development, and institutional research.
EL4.5 Fail to propose a capital budget which meets identified capital needs of the District.
EL4.6 Fail to propose an operating budget which meets guidelines established by the District Board and does not exceed statutory limitations.
EL4.7 Fail to maintain budgetary basis fund balance in the operation funds (General and Special Revenue) at or above the following levels:
- reserves for encumbrances, prepaid items and non-current assets equal to the related financial statement items,
- reserves for compensated absences and retiree health insurance equal to the obligation,
- designated for state aid fluctuations equal to ten percent of funds budgeted for general state aid,
- designated for operations near the potential cash flow deficit of the operational funds, generally between 16.6 and 25 percent of the district's operational budget.
EL4.8 Fail to prepare financial reports and detailed schedules as required by state statute and applicable rules.
EL4.9 Fail to provide the District Board with an annual report on fundraising.
POLICY
TITLE: Financial Condition (EL5)
POLICY TYPE: EXECUTIVE LIMITATIONS
(Wis. Stats. 38.12, 38.14 [4], 38.18)
The President shall administer the District Board approved budget without material deviation and shall protect the College from financial risk.
It is a material deviation to:
EL5.1 Expend more funds than have been received in the fiscal year.
EL5.2 Indebt the organization in an amount greater than can be repaid by otherwise unencumbered revenues within the current fiscal year or can be repaid from accounts previously established by the District Board for that purpose, for other than capital purposes.
EL5.3 Expend funds from restricted or designated accounts except for the purposes for which the account was established.
Accordingly, he/she shall not:
EL5.4 Make any purchase that a) does not allow for District Board approval for sole source procurements or b) does not consider appropriate use of cooperative purchasing agreements (e.g. State and University of Wisconsin contracts) or c) lacks at least three competitive quotes for purchases over $10,000 or d) does not allow for receiving sealed bids, submitted on prepared specifications for purchases over $25,000; except where necessary under emergency situations to protect the health and safety of District employees or to protect District assets.
EL5.5 Accept gifts which obligate the College to make future expenditures of funds or human resources other than those covered by the gift.
EL5.6 Contract with the District Board’s audit firm for any other services.
POLICY
TITLE: Asset Protection (EL6)
POLICY TYPE: EXECUTIVE
LIMITATIONS
(Wis. Stats. 38.12
[1], 38.14 [4])
The President shall cause financial, social and intellectual assets to be adequately maintained and protected from unnecessary risk.
Accordingly, he/she shall not:
EL6.1 Fail to ensure against theft and casualty losses in amounts consistent with replacement values or against liability losses to District Board members, employees or the College itself in amounts consistent with limits of coverage obtained by comparable organizations.
EL6.2 Allow unbonded personnel access to material amounts of funds.
EL6.3 Fail to properly maintain facilities to fulfill the life cycle intended.
EL6.4 Unreasonably expose the College, the District Board, or employees to claims of liability.
EL6.5 Receive, process, or disburse funds under controls which are not sufficient to meet the auditor's standards.
EL6.6 Invest funds in non-interest bearing accounts or in investments not permitted by Wisconsin law. Further, no investments shall be made without compliance with, in order of priority, the following principles: (a) security of the investment; (b) receiving favorable consistent interest earned on the investment; and (c) local financial institutions receiving favorable consideration where (a) and (b) are relatively equal.
EL6.7 Acquire, encumber, or dispose of real property.
EL6.8 Fail to protect property, information, and files from loss or damage.
EL6.9 Fail to dispose of surplus property in accordance with written procedures and in concert with state and federal statutes and guidelines.
EL6.10 Fail to protect the College's trademarks, copyrights, intellectual property interests and public reputation.
POLICY
TITLE: Communication and Counsel to the Board (EL7)
POLICY TYPE: EXECUTIVE LIMITATIONS
(Wis. Stats. 19.41)
The President will not permit the District Board to be uninformed, unsupported or unprotected in its work. With respect to providing information and counsel to the District Board, the President will not fail to give the District Board as much information as necessary to allow District Board members to be adequately informed.
Accordingly, he/she shall not:
EL7.1 Fail to submit monitoring data required by the District Board (see policy on Monitoring College Effectiveness) in a timely, accurate, and understandable fashion, directly addressing provisions of the District Board policies being monitored.
EL7.2 Fail to make the District Board aware of relevant trends, anticipated adverse media coverage, actual or anticipated legal actions, or material external and internal changes, particularly changes in the assumptions upon which any District Board policy has previously been established.
EL7.3 Fail to advise the District Board if, in the President's opinion, the District Board is not in compliance with its own policies on Governance Process and Board-Employee Relationship, particularly in the case of District Board behavior which is detrimental to the working relationship between the District Board and the President.
EL7.4 Fail to present information in an appropriate form that is timely, accurate, complete, concise, and is not misleading.
EL7.5 Fail to provide a mechanism for official District Board, officer, or committee communications.
EL7.6 Fail to provide facilitation for the board in its role as learners.
EL7.7 In conjunction with legal counsel, fail to provide the District Board with information concerning the legal implications of actions under consideration by the District Board.
EL7.8 Fail to deal with the District Board as a whole with the following exceptions:
- Fulfilling District Board approved individual requests for information as long as such requests do not require a material amount of staff time or resources or are not disruptive.
- Working with officers or committees duly charged by the District Board.
- Communication with the Chair of the District Board.
EL7.9 Fail to report actual or anticipated noncompliance with District Board policy in a timely manner.
POLICY
TITLE: Facilities and Planning (EL8)
POLICY TYPE: EXECUTIVE LIMITATIONS
(Wis. Stats. 38.14 [2])
The President shall ensure that facilities will be safe and adequate to accomplish the Ends of the College.
Accordingly, he/she shall not:
EL8.1 Permit capital dollars to be spent unnecessarily or unwisely.
EL8.2 Modify existing facilities without documented need.
EL8.3 Neglect to make decisions that include the considerations of life cycle costs, including preventative maintenance costs.
EL8.4 Recommend land purchase decisions which do not include the consideration of acquisition, construction, and transportation costs.
EL8.5 Implement approved land purchases or permits, design, bid, or construction schedules that increase costs or decrease construction quality, except for reasons beyond the College’s reasonable control.
EL8.6 Operate without clear priorities when recommending building, renovating, maintaining or repairing facilities within available resources. In setting these priorities, he/she will not:
- Fail to make the highest priority the correction of unsafe conditions that could result in serious injuries or illnesses.
- Fail to properly maintain facilities to fulfill the life cycle intended.
- Fail to identify and broadly communicate the principles by which priorities are determined, including scope and time line for projects.
- Fail to analyze the scope of new projects so that nonessential items are eliminated.
POLICY
TITLE: Emergency President Succession (EL9)
POLICY TYPE: EXECUTIVE LIMITATIONS
(Wis. Stats. 38.14 [3])
In order to protect the District Board from sudden loss of Presidential services, the President shall designate which staff person will perform the President’s functions in the event the President is unable to do so.
Last
Modified:
February 7, 2007
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