District Board
Board Minutes
2006–2007 | 2005–2006 | 2004–2005
Board minutes 08/11/04
A meeting of the Madison Area Technical
College District Board was held Wednesday, August 11, 2004, at Madison
Area Technical College, 3550 Anderson Street, Madison, Wisconsin.
Board members present: John Ashley-Chair,
Carousel Andrea Bayrd, James Cavanaugh, Judith Ecker, Jerry McGowan,
Darnella Mosley, and Rose Williams. Excused: Kenneth Brittingham and Don
Heiliger.
Also present: Rose Ann Findlen, Acting
President; Jon Anderson, Legal Counsel; Becky Baumbach, Vice President
for Strategic Effectiveness; Edward Clarke, Vice President for Strategic
Innovations; Debbie Derr, Executive Dean for Student Development &
Success; Terry Gulmire, Director of Facilities; John Lalor, Executive
Dean for Outreach Learning; Kevin Myren, Chief Finance Officer; Will
Strycker, Vice President for Human Resources; and Ellen Hustad,
Recording Secretary.
Others present: Patrick Barlow,
Coordinator-Staff & Organizational Development; Bob Dinndorf, Resource
Development/Alumni Administrator; Sandra Docter, Part-Time Faculty;
Eugene Fujimoto, Diversity Coordinator/Affirmative Action Officer; Tom
Heaney, Supervisor-Research & Planning; John Hueschen, Part-Time
Faculty; Jerry Keiser, Acting Associate Dean- Agriscience,
Apprenticeship, Technical & Industrial; Janet Kelly,
Manager-Institutional Marketing/Public Relations; Ryan Liebert,
Controller-Financial Resources; Joe Lowndes, Genetics
Instructor-Agriscience & President-Full-Time Faculty Union Local 243;
Gladys McKay, Bursar-Financial Resources; Alda Preston, Associate
Dean-Alternative Learning Division; Mary Rapp, Budget Manager-Financial
Resources; June Sarbacker, Administrative Assistant to Provost for
Learning; David Shonkwiler, Dean-Agriscience, Apprenticeship, Technical
&
Industrial; Tim Twohill, English
Instructor-Arts & Sciences; Jody Thrush-Withers, Administrative
Dean-Arts & Sciences; Rochelle Wanner, Educational Support
Specialist-Advising/Career Planning Center; and others.
Call to Order
I
The meeting was duly noticed and called
to order at 5:32 p.m.
Additions to or Deletions from the
Agenda I B
There were no additions to or deletions
from the agenda.
Routine Business Matters
II
Approval of Meeting Minutes
II A
There was a motion by Mr. Cavanaugh,
seconded by Mr. McGowan, to approve the meeting minutes of July 12,
2004, as submitted. Motion carried.
Public Appearances on Non-Agenda Items
II B
There were no public appearances on
non-agenda items.
New Business
III
Information Items
III A
MATC/Middleton Chamber of Commerce
Promotional Video III A 1
Dr. Clarke and Mr. Huff presented a video
created by the education subcommittee of the Middleton Chamber of
Commerce. The video documented the benefits of close and productive
relationships between the Middleton Chamber, Middleton/Cross Plains
School District, and MATC. The video is being provided in DVD format to
school districts and potential businesses.
Transformation to a Learning College ?
Work Team Reports III A 2
Dr. Findlen indicated that this was the
third in a series of three presentations related to significant work
that has been accomplished by college work teams. The third presentation
focused on MATC?s mission statement and third strategic initiative ?
becoming a learning college whose administrative actions and employee
behaviors demonstrate institutional values of excellence, respect, and
integrity. Dr. Findlen indicated that work teams continue their focused
work to align the college?s internal systems and processes, college
culture, and planning and budgeting to affect greater learning.
Mr. Lalor shared information regarding
Learning Symposium days, which is designed to enhance communication and
collaboration between the three functional units in the college that
have the most direct contact with students: Learning Programs, Outreach
Learning, and Student Development and Success. These three units conduct
individual unit meetings once each month, with identification and
solving of problems being the desired outcome.
Mr. Barlow discussed the concept for a
Center for Excellence in Teaching and Learning. A college work team is
exploring the role and creating a vision for a center that will support
faculty from all sectors of the college in their quest to create
learning activities, curriculum, and learning plans for students. The
work team has studied the work of over 25 centers from around the
country and has identified measurable outcomes for the center. The team
will next create a design plan for implementation of the center which
includes resource allocation, organizational structure, business
practice plans, and a method of assessing the effectiveness of the
center.
Mr. Barlow indicated that the college?s
traditional in-service activities have been transformed so that staff
can work on institutional issues and learn about new trends. Fall and
spring convocation days are conference-style events sharing a theme that
carries through the entire academic year and shapes discussion,
planning, and learning.
Ms. Baumbach reported on the Enrollment
Information Systems work team, whose goal is to develop an enrollment
infrastructure that will support college planning, decision-making,
institutional research, and internal and external reporting needs. The
majority of the team?s work so far has been focused on making the
PeopleSoft Reporting Database Service more functional in the delivery of
timely and relevant enrollment information. The work team will assess
whether the college is receiving needed information in such areas as
retention, graduation, enrollments, and mandated federal and state
reporting data. The availability of accurate and timely trend data could
assist in areas such as program audits, the college?s Academic Quality
Improvement Process (AQIP), program improvements, market research, and
decision making for resource allocation.
In closing, Dr. Findlen shared with the
board a new college manual that provides a concise description of how
the college works as a whole. The manual is intended to be used for a
variety of learning situations including new employee orientation,
accreditation visits, and national conference presentations. Members of
the board indicated that they would welcome receiving a binder and
expressed appreciation for this new communication tool.
Action Items
III B
Capital Projects Borrowing
III B 1
Resolution authorizing the borrowing
of $1,800,000 for moveable equipment; and providing for the issuance and
sale of general obligation promissory notes therefor III B 1
a
Resolution authorizing the borrowing
of $1,000,000 for building remodeling and improvement projects; and
providing for the issuance of general obligation promissory notes
therefor III B 1 b
Mr. Myren indicated that the approved
FY2004-05 budget includes the capital projects budget. The initial
process to borrow for capital projects includes securing bond counsel
opinion and receiving Moody?s and Standard & Poor?s ratings. The
proposed
resolutions are the initial authorization
to begin this process. Mr. Myren noted that a second set of resolutions
will be presented to the board in September to award the sale of the
bonds to the lowest bidder.
There was a motion by Ms. Ecker,
seconded by Mr. McGowan, to:
Adopt the resolution authorizing the
borrowing of $1,800,000 for moveable equipment; and providing for
the issuance and sale of general obligation promissory notes
therefor; and
Adopt the resolution authorizing the
borrowing of $1,000,000 for building remodeling and improvement
projects; and providing for the issuance and sale of general
obligation promissory notes therefore.
Motion carried.
Three-Year Facilities Plan
III B 2
Mr. Gulmire indicated that the board was
being asked to approve MATC?s Three-Year Facilities Plan dated July 2004
for submission to the Wisconsin Technical College System (WTCS) Board.
Mr. Gulmire reminded the board that the WTCS issued an administrative
bulletin in February of this year changing the plan in order to make it
more user friendly and project based.
There was a motion by Ms. Ecker,
seconded by Mr. Cavanaugh, to approve MATC?s Three-Year Facilities
Plan dated July 2004 for submission to the Wisconsin Technical
College System Board. Motion carried.
Mr. Cavanaugh requested that an
annual board refresher on the facilities process be scheduled prior to
requesting final approval. This exercise would assist in increasing the
board?s comfort level with the annual facilities planning process. Ms.
Ecker responded that the board development ad hoc committee had recently
discussed this issue and a board inservice on facilities planning was
scheduled for the second meeting in January 2005. Mr. Anderson agreed
that the board needs a better understanding of the relationship between
facilities and budget planning.
Consent Agenda
III B 3
Bids & sole sources
III B 3 a
Approval of vendor payments over $2,500
and approval confirmation and ordering of bills paid for the period
ending July 31, 2004 III B 3 b
FY2003-04 / 2004-05 service contracts
III B 3 c
Approval of the employment of personnel
III B 3 d
Approval of acceptance of resignation
III B 3 e
Approval of acceptance of retirement
III B 3 f
International travel
III B 3 g
There was a motion by Mr. Cavanaugh,
seconded by Ms. Williams, to approve Consent Agenda Items III.B.3.a.
through g. as submitted. Motion carried.
Communications
III C
Rose Ann Findlen
III C 1
Dr. Findlen reported that she, Ms. Ecker,
and Mr. Webb participated at the League for Innovation Learning Summit
in Baltimore and gave a presentation focusing on aligning college work
around learning college principles.
Dr. Findlen reminded the board that a
board retreat was scheduled on August 25, 2004, at which time the board
would discuss board policies, operating principles, and annual goals.
Dr. Findlen reported that MATC?s Learning
to Learn Camp was featured on Channel 27 news and included interviews
with staff and student participants. This year marks the 5th
anniversary of the camp, which is an intensive one week experience with
a primary outcome of challenging and inspiring students to grow and
develop skills essential for their success in college.
Dr. Findlen reminded the board that Fall
Convocations Days were August 17-19, 2004, and invited board members to
attend the opening session.
John Ashley III C 2
Mr. Ashley requested an update from Mr.
McGowan regarding the presidential search process. Mr. McGowan reported
that the search is on track, and reminded board members of an upcoming
conference call.
Mr. Ashley announced that Mr. Dan Clancy
had been appointed as interim president of the Wisconsin Technical
College System. Mr. Ashley reported that he was serving on the search
and screen committee for system president and that the committee planned
to identify the successful candidate for system president by the end of
the year.
Mr. Ashley encouraged board members to
attend the next meeting of the Wisconsin Technical College District
Boards Association on October 22-23, 2004, in LaCrosse.
Mr. Ashley asked for a board volunteer to
serve on a joint review board for the Village of Waunakee. There being
no board volunteers, staff was asked to serve in this capacity.
Adjournment
V
There was a motion by Mr. Cavanaugh,
seconded by Ms. Ecker, to adjourn. Motion carried.
The meeting adjourned at 6:41 p.m.
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