Templates & Forms
- Legal Counsel maintains hundreds of templates depending on the business need. Legal Counsel also maintains sample policies unique to higher education.
- Contracts are very deal-specific. A general contract template cannot possibly address every business deal. However, staff are required to use the Contract Service Agreement for all contracts resulting from the competitive RFP/RFB process.
- A general template is often used, and specific terms and provisions unique to the business deal may be incorporated into the main agreement via of attachments, exhibits, schedules and addendums.
- A template is a good starting point, and if written properly, will identify important considerations of the business deal.
- Most business templates are written such that the business risk is split 50/50 between the College and the engaging entity. Madison College templates address the unique needs of the College, a governmental entity.
- Staff may use the vendor’s template, but are encouraged to negotiate the business deal as most desirable to the College. Many times vendor templates are one-sided in favor of the vendor.
- When using a template, please read through the entire template carefully, as provisions reflect the business deal. Staff may add, delete or modify provisions not congruent with the desired business deal.
- For more information on contracts and templates, see the Madison College Contracts Manual.
General Release of Claims-Incident. This form is generally used to settle a claim where a monetary amount is involved.
Non-disclosure and Confidentiality Agreement. This template should accompany the General Release of Claims-Incident form above.
General Release of Claims. This form is used for a general release of claims prior to any incident and where no money is involved.
Publicity Release and Waiver-Events. This form is used to obtain permission and a release of claims when taking pictures and photographs of students at College events, and using these pictures in College brochures.
General Release of Claims for Field Trips. This is a general release used for field trips.
General Release of Claims for Study Participants. This form is used for study participants who will be videotaped in the College. This is for a study that is not sponsored by the College.
General Release of Liability for Other Entity. Use this form when the College is releasing other entities from liability.
Madison College Contracts Manual. This manual provides general contract information for staff. It includes information on Madison contracts, how to negotiate contracts, general boilerplate contract language, and the Madison College contract signature approval process.
Contract Review Form. Use this form for 38.14 contracts, affiliation agreements and student life event contracts submitted for review and approval to Legal Counsel.
Contract Review Comprehensive Form. This is a more comprehensive review form that must accompany all contacts except affiliation agreements, 38.14 agreements and student life event agreements.
Madison College Procedural Checklist. This is a checklist of the procedure staff must follow to obtain the appropriate signatures. This checklist is also contained in the Madison College Contracts Manual.
Contract Service Agreement. This is the College's master contract template. It must accompany all contracts that have resulted from the competitive RFP or RFB process.
Contract Service Agreement Addendum One. These are additional provisions to the Madison College Contract Service Agreement for labor and public works contracts. This attachment contains the required performance and payment bond language.
Subaward Grant Template. This is a standard template for when the College subgrants work to an outside agency. This is used for non-federal grants.
Independent Consultant/Services Template. Use this template when hiring independent consultants for amounts up to $25,000 where the RFP/RFB process was not used. Do not use this template for any construction/public works services.
Addendum. This is a standard template used when adding changes to an already existing template (contract not yet executed), and provisions in the Addendum will override provisions in the main contract.
Attachment(s). This template is used to attach additional provisions to a main contract before execution. Attachments generally provide supplemental information referred to in the main contract. Generally, attachments are supporting documentation.
Amendment. This template is used when the contract has already been executed (signed and into effect) and both parties mutually agree to change (amend) some of the terms. Unlike an attachment, you will notice that the amendment has a signature block for new signatures.
IV. MISCELLANEOUS AGREEMENTS AND POLICY SAMPLES AND PROVISIONS