Purchasing & P-Cards
Several methods and criteria are used for purchasing items:
- Bids, Proposals or Quotes ($25,000 or more)
- Capital purchasing ($500 or more)
- Contracts (negotiated discounts)
- District Stores (large volume office supplies-copy paper, letterhead, envelopes, etc.)
- Purchase orders (large amounts or reoccurring expenses)
- Purchasing credit cards (or P-Cards) (small purchases, food, travel, etc.)
- Sole source (only one source available)
IMPORTANT: Purchasing Matrix of Processes and Requirements (DOC, 45 KB) - includes type of purchase, estimated value, method to request purchase, initiating & approving authority, competitive process required, sole source determination, documentation, invoice submission, purchase order process, etc.
W-9 form Taxpayer ID No. Certificate #39-1086718 (PDF, 409 KB)
Tax Exempt Certificate for WI (PDF, 70 KB)
Other state sales tax exempt certificates are listed under Travel.
Purchasing Procedures - Goods & Services - P100 (DOC, 57 KB) - procedures and limits approved by the District board
Purchasing Policy - Board Administrative - No. 207 (PDF, 18 KB) - administrative policy approved by the District board