Purchasing & P-Cards

Several methods and criteria are used for purchasing items:

• Bids, Proposals or Quotes ($25,000 or more)
• Capital purchasing ($500 or more)
• Contracts (negotiated discounts)
• District Stores (large volume office supplies)
• Purchase orders (large amounts or reoccurring expenses) 
• Purchasing credit cards (or P-Cards) (small purchases, food, travel, etc.)
• Sole source (only one source available) 

Purchasing limits and requirements have been established as follows:

• For printing jobs over $250, a minimum of two telephone quotes are required
  
• For purchases $10,000 and over, three vendor written quotes are required, unless purchased through a government contract
• For sole source purchases $10,000 and over, board approval is required
• For purchases $25,000 and over, a sealed bid or proposal is required 

W-9 form Taxpayer ID No. Certificate  #39-1086718 (PDF, 331 KB) 

Tax Exempt Certificate for WI (PDF, 34 KB)

Other state sales tax exempt certificates are listed under Travel.

Purchasing Procedures - Goods & Services - P100 (DOC, 61 KB) -  procedures and limits approved by the District board