Announcements

Budget Planning for FY2012-13

The Budget Office is in the process of preparing the two page document which will be presented to the District Board Meeting Wednesday, April 11, 2012.

Budget Process

During the active budget process, the Budget Office is responsible for:

• drafting budget instructions,
• development and delivery of budget submission form for all capital and operational funding requests for all budgetary funds which include Capital Fund, General Fund, Special Revenue Fund, Enterprise Fund and Internal Service Fund,
• soliciting budget requests,
• coordinating the results of the prioritization process,
• finalization of inputs and assumptions for revenue and expenditure lines,
• preparation of all official budget detail that is required to be in compliance with guidelines and rules set forth by the Wisconsin Technical College System,
• establishment of budget authority in PeopleSoft Finance.

Answers to frequently asked questions about the Budget Planning Process can be found under Frequently Asked Questions.

If you need more information please contact BudgetOffice[at] matcmadison [dot] edu

Budget Office role with Grants

The Budget Office reviews and establishes budgets for all approved grants. For more detail on Budget Office role in grants see Frequently Asked Questions.

Annual Budget Planning Timeline

Fall

College Unit Planning process initiated

Distribution of New Funding Request Forms to Executive Team members

Unit plans finalized

December

Funding requests (capital and operational) prioritized at VP/Executive Director Level Initial budget inputs and assumptions to District Board

January

Prioritized funding requests submitted to Budget Office

 Winter

Funding requests aggregated and submitted to Executive Team

Executive Team review of New funding requests for alignment with College Goals

Preliminary prioritization of funding requests

Spring

Multi-Year Budget Projections presented to District Board

Final prioritization of funding requests

Draft Public Hearing Notice published 15 days prior to scheduled public hearing

Public Hearing held

District Board Approves budget

District Board Resolution to Adopt budget prior to July 1

Budget Document submitted to the Wisconsin

Technical College System Office prior to July 1

October

District Board approves tax levy and mill rates

Tax bills mailed to municipalities 

Budget Office Projects In-Progress 

Grant Budget Submission Tool Development - implemented  September, 2011

Online and Workflow Enabled Position Justification Form - implemented March, 2011