Mileage:
$.585 per mile (effective 7/1/08 - 12/31/08)
$.505 per mile (effective 1/1/08 - 06/30/08)
$.485 per mile (effective 1/1/07 - 12/31/07)
$.445 per mile (effective 1/1/06 - 12/31/06)
$.485 per mile (effective 9/1/05 - 12/31/05)
$.405 per mile (effective 1/1/05 - 8/31/05)
Lodging:
Domestic lodging expense per diem will be reimbursed at the rates established by the U.S. General Services Administration (GSA) for both in state and out-of-state. Alaska and Hawaii meals/incidental per diem is reimbursed at the rates established by the U.S. Department of Defense. International lodging per diem will be reimbursed at the rates established by the U.S. Department of State.
To determine the per diem amounts look up the city you are traveling to, if the city is not listed, check to ensure that the county within which it is located is also not listed. On the GSA website there is a link to the National Association of Counties which can help determine the county a destination is located in. If the city is not listed, but the county is, then the per diem rate is the rate for that entire county. If the city and the county are not listed, then that area is considered to be a Standard CONUS location which is currently $70 for lodging.
If lodging is at the conference site or a conference suggested site maximum rates above may not apply. Documentation will be required for claims over the maximum rate.
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Meals:
Domestic meals/incidental expense will be reimbursed at the rates established by the U.S. General Services Administration (GSA) for both in state and out-of-state. Alaska and Hawaii meals/incidental per diem is reimbursed at the rates established by the U.S. Department of Defense. International meals/incidental per diem will be reimbursed at the rates established by the U.S. Department of State.
To determine the daily maximum amount, you need to look up the city you are traveling to, if the city is not listed, check to ensure that the county within which it is located is also not listed. On the GSA website there is a link to the National Association of Counties which can help determine the county a destination is located in. If the city is not listed, but the county is, then the per diem rate is the rate for that entire county. If the city and the county are not listed, then that area is considered to be a Standard CONUS location which is currently $39 for meals and incidental expenses.
Once you have determined the maximum daily amount per GSA website:
- You need to screen print that the GSA website page that shows the maximum amount and attach to your claim
- You need to determine which meals you are eligible for based on the time you left your home or work on the first day of travel and the time you returned to your home or work on the last day of travel
- You need to determine which meals were provided from the conference – MEALS PROVIDED BY THE CONFERENCE CANNOT BE CLAIM AS A MEAL FOR REIMBURSEMENT ON YOUR CLAIM.
- You will need to enter it on your expense claim on a per meal and per day basis. Based on the breakdown chart below.
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Hotel Gratuity:
Included in the meal per diem is a per diem amount of $3.00 per day for incidental expense. Chapter 300, Part 300-3, in the Federal Travel Regulation (www.gsa.gov/ftr), under Per Diem Allowance, describes Incidental Expenses as: A. Fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses and others on ships, and hotel servants in foreign countries. B. Transportation between places of lodging or business and places where meals are taken, it suitable meals cannot be obtained at the temporary duty site. C. Mailing cost associated with filing travel vouchers and payment of Government charge card billings.
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