MATC Purchasing Card Training Program

You have completed the District Credit Card Training Program.

Please write your name on the results pages.

Please send a copy of each of the four result pages from each training module
with your signed Credit Card Agreement to the Credit Card Coordinator.

Your credit card will be sent to you via inter-d mail.

Once you start using your card REMEMBER:

TRANSACTION REALLOCATION
You must reallocate each transaction with in 1 week of posting date.
If you are using your card on a regular basis,
you should get use to going into Access Online
at least once a week on Wednesday, Thursday, or Friday.

STATEMENT RECONCILIATION
The cycle date is the 6th of each month or next business day.
Your statement will be available on Access Online the next business day.

If you would prefer to have your statement sent to you via U.S. Mail,
please let the Credit Card Coodinator know and that will be set up for you.

Once you have your statement you need to:
Reconciled Statements are due to the Credit Card Coordinator
by the 20th of each month or next business day.

verify the charges,

complete any other forms such as
"Food on Pcard Form", "Capital Information Form", etc.,

attach the receipts (items purchased and prices must be on receipt)
and the cover sheet to your statement,

fill out and sign the cover sheet

and send to your supervisor for approval.