Department of Financial Resources

Frequently Asked Questions

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Question Answer Link Related Office
How do I dispose or transfer equipment?
 answer Accounting
What is considered a fixed asset?
 answer Accounting
How should an accident or mishap to a student or visitor be reported?
 answer Administration
Where do I get a copy of the Accident/Incident Report?
answer Administration

What do I do if an outside agency requests a certificate of liability insurance?

 answer Administration
If my group is hosting an event and we want to serve wine or beer at that event, what’s the procedure?
answer Administration
What’s the procedure for reporting a theft of district equipment?
 answer Administration
What about replacement of the item stolen?
 answer Administration
My office wants to host an outside guest for lunch. How can I handle this?
 answer Administration
How do I find the balance left on a purchase order?
 answer Accounts Payable
How do I find all invoices charged to a specific purchase order? answer Accounts Payable
How do I find all invoices and credits for a specific vendor (regardless of po number)?
answer Accounts Payable

How do I find a vendor number?

 answer Accounts Payable
How do I find all purchase orders issued to a vendor?
 answer Accounts Payable
Have we paid a specific invoice?
 answer Accounts Payable
What is the size of the MATC budget?
answer Budget
What is the percentage of increase from last year in total expenditures?
 answer Budget
How much of the budget comes from local taxpayers?
 answer Budget

What is the percentage of increase from last year in tax levy?

 answer Budget
How much does the State of Wisconsin contribute to MATC?
 answer Budget
How many people work for MATC?
 answer Budget
How many students attend MATC?
 answer Budget
How much of MATC’s expenditures are for salaries and fringe benefits (personnel costs)?
answer Budget
How much of the money spent by MATC is spent directly for instruction?
 answer Budget
What does it mean when a purchase order fails budget checking in the PeopleSoft system, and I get a message that says “insufficient appropriation”. What can I do about it? answer Budget
What does it mean when a purchase order fails budget checking in the PeopleSoft system, and I get a message that says “organizational budget not found”? What can I do about it? answer Budget
How do I request a transfer? answer Budget
I have received a message that the “monthly reports” have been run and are available on the P-drive. What are the “monthly reports,” why would I use them, and how do I access them? answer Budget
I am a new employee at MATC and I need to know how to use the PeopleSoft system. How can I get the necessary training? answer Budget
If I have my payroll funds direct deposit into my bank account, will I receive any pay information? answer Payroll
I need more or less tax withheld from my payroll payments. How do I change my withholding allowances? answer Payroll
I want to change my tax sheltered annuity amount. What do I need to do? answer Payroll

When do I need advance approval to travel?

 answer Purchasing

How do I get reimbursed for a business related item that I purchased and paid for?

answer Purchasing
How do I get an invoice paid that does not have a purchase order?
 answer Purchasing
How do I cancel a purchase order?
 answer Purchasing
How long does it take to be reimbursed for travel expenses?
 answer Purchasing
How do I get a MATC credit card?
 answer Purchasing
Who can have a MATC credit card?
 answer Purchasing
What are the meal rates when traveling? answer Purchasing
What is the mileage rate? answer Purchasing
How do I order office supplies? answer Purchasing
When do I need to get quotes? answer Purchasing
Official bids are required for purchases over what dollar amount? answer Purchasing
What is a sole source? answer Purchasing
How do I add a vendor to Peoplesoft? answer Purchasing
Can I change a purchase order that has already been issued? answer Purchasing