Answer:

10. It means that the total of your expenditures to date and outstanding purchase orders is more than the amount budgeted for that type of expense for the year. You have two choices of action: 1) You can send a e-mail to the budget office requesting a transfer of funds from another controllable appropriation within your control. 2) You can free up available funding from existing purchase orders by requesting that accounts payable finalize a paid voucher, or by requesting that purchasing cancel a purchase order that will not be used.